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Planning Timeline - Page 1

ACTIVITY One year to 4 months before the event 12 weeks 11 weeks 10 weeks 9 weeks 8 weeks 7 weeks 6 weeks 5 weeks 4 weeks 3 weeks 2 weeks 1 week
PLANNING                          
Set objectives for the event                          
Consider date and venue                        
Draft programme                        
Liaise with local shire for approval process                        
Lodge shire application                          
Contact local police services                  
Contact emergencies services                  
Submit liquor licence      
Traffic management plan                          
Purchase public liability                          
Draw up staff/volunteer rosters                          
Brief volunteers                          
                           
BUDGET                          
Prepare budget                          
Submit grant applications                          
Approach possible sponsors                          
review budget    
                           

Planning Timeline - Page 2

ACTIVITY One year to 4 months before the event 12 weeks 11 weeks 10 weeks 9 weeks 8 weeks 7 weeks 6 weeks 5 weeks 4 weeks 3 weeks 2 weeks 1 week
EQUIPMENT                          
Book equipment                  
                           
ENTERTAINMENT                          
Approach entertainers                          
Sign performers contracts                          
Send stall holders site maps & details                      
                           
MARKETING                          
Send finalised programme to print                          
Send media release to magazine print                          
Send media release to local newspapers            
Send community announcement to radio stations                      
Place posters                
Send out fliers                    
Erect banners                      
Send information to free website listings